Caldwell requires an Administrator to oversee document control for multiple CMI projects as well as day-to-day clerical duties.
DUTIES AND RESPONSIBILITIES
Projects
- Document control and Teams organization
- Create, transmit & follow up on execution of Purchase Orders & Subcontracts as requested
- Assist with Narratives, RFI’s, Letters, and other correspondence generation and distribution daily
- Assemble, log, transmit, and track submittals as needed
- Generate, execute and transmit AIA billings to owners (most projects) monthly
- Assist with maintenance of CMI website
- Prepare pre-qualifications
General Office
- Open, sort, and distribute incoming mail. Prepare, post, and transmit outgoing mail (UPS, FedEx, USPS) daily
- Maintain office machines (Paper, toner, jams) daily
- Call for supplies/maintenance of office machines (Paper, toner, irreparable jams, error codes) as needed
- Arrange travel (Registration, Air, Hotel, Car) when requested
- Throughout the year maintain our paper filing system (Box up closed jobs, label, send to dry storage)
- Cover the front desk periodically
QUALIFICATIONS
- High School Education required (Some college education would be beneficial)
- In-depth working knowledge of relevant computer applications (Excel, Word, Outlook, Adobe, Internet) and familiarity with office machines (Copiers, Scanners, Fax Machines)
- Must be able to multitask, be organized, be aware and respectful of deadlines as well as possess a keen attention to detail
- Can work independently and manage one’s own time and tasks
- Adept at proactive problem-solving and follow through
- Possess excellent oral and written communication skills
- Construction industry experience would be beneficial
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